WOODARD BROADCASTING COMPANY

Contest Privacy Statement

Effective Date: 2-28-2026

Woodard Broadcasting Company (“Woodard Broadcasting,” “Company,” “we,” “our,” or “us”) is committed to protecting the privacy of individuals who enter our contests, sweepstakes, and promotional giveaways (“Contests”). This Contest Privacy Statement explains how we collect, use, disclose, and safeguard personal information in connection with our Contests.

This Privacy Statement applies to all Contests conducted by Woodard Broadcasting Company, including but not limited to on-air contests, online entries, mobile entries, social media promotions, text-to-win promotions, and in-person entries.

1. Information We Collect

In connection with contest participation, we may collect the following categories of information:

A. Information You Provide Directly

Full name
Email address
Mailing address
Telephone number (including mobile number)
Date of birth / age verification
Social media username (if applicable)
Audio recordings (e.g., call-ins)
Photographs or video submissions
Any other information voluntarily submitted

B. Automatically Collected Information (Online Entries)

If you enter a Contest through our website, we may collect:

IP address
Browser type
Device information
Cookies and tracking data
Website usage information

2. How We Use Your Information

We may use the information collected to:

Administer and operate Contests
Verify eligibility and identity
Contact winners and deliver prizes
Comply with legal and tax obligations
Publish winner information as required by law
Promote future Contests
Improve our services and marketing efforts

3. Winner Publicity Release

By entering a Contest, entrants grant Woodard Broadcasting Company the right to use their name, voice, likeness, biographical information, city/state of residence, and submitted content for promotional, advertising, and publicity purposes in any media, now known or later developed, without additional compensation unless prohibited by law.

4. Sharing of Information With Sponsors

If a Contest is presented by or sponsored by a third-party sponsor (“Sponsor”), entrant information may be shared with the Sponsor for marketing or promotional purposes if disclosed in the Official Contest Rules or entry form.

When required by law, we will obtain affirmative consent before sharing personal information with a Sponsor for independent marketing purposes.

Sponsors are responsible for their own privacy practices. Woodard Broadcasting Company is not responsible for the privacy policies or practices of third-party Sponsors.

5. Marketing Communications

Entrants may receive promotional emails, text messages, or other communications from Woodard Broadcasting Company if they opt in.

Email communications comply with the CAN-SPAM Act.
Text message promotions comply with the Telephone Consumer Protection Act (TCPA).
Entrants may opt out of marketing emails by clicking the “unsubscribe” link in any email.
Text message recipients may opt out by replying STOP.

Consent to marketing is not required to enter a Contest unless clearly disclosed.

6. Children’s Privacy

Our Contests are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 in compliance with the Children’s Online Privacy Protection Act (COPPA). If we become aware that such information has been collected, we will delete it promptly.

7. Data Retention

We retain Contest entry information for as long as necessary to:

Fulfill the purposes described in this Statement
Comply with legal, accounting, or regulatory requirements
Maintain business records

Winner information may be retained longer to comply with tax and recordkeeping requirements.

8. Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. However, no system can be guaranteed 100% secure.

9. Your Rights and Choices

Depending on applicable law, individuals may have the right to:

Request access to their personal information
Request correction of inaccurate information
Request deletion of personal information
Withdraw previously provided consent

Requests may be submitted using the contact information below.

10. Third-Party Platforms

If a Contest is conducted through social media platforms (e.g., Facebook, Instagram), entries are also subject to those platforms’ terms and privacy policies. Woodard Broadcasting Company is not responsible for the data practices of third-party platforms.

11. Taxes and Legal Compliance

Winners are responsible for all applicable federal, state, and local taxes associated with prize acceptance. We may collect Social Security numbers or other tax identification information when required for IRS reporting purposes.

12. Changes to This Privacy Statement

We reserve the right to update or modify this Privacy Statement at any time. Updates will be posted on our website with a revised effective date.

13. Contact Information

If you have questions regarding this Contest Privacy Statement or your personal information, please contact:

Woodard Broadcasting Company

Mailing Address: